Working document
The departure readiness checklist
Every task a small group departure needs between the day you announce it and the morning everyone meets in the lobby, in the order it has to happen.
Free resources
Resources for organizers of small group trips
Everything here is built for the woman who prices the trip, pairs the roommates, chases the final payments and then leads the group herself.
The resources on this page come out of the questions organizers ask most often: how large a deposit actually protects you, whether a trip that sold out really made money, how to pair strangers without a lobby argument on night one, and what a season of roster admin costs in hours you never billed for.
Start with whichever matches the decision in front of you right now. If you are pricing next season, use the break even calculator. If you are about to announce a trip, work down the departure readiness checklist. If you are deciding what software to run the season on, the comparison pages say plainly which kind of operator each option suits, including the ones that are not us.
Free tools
Free calculators for running a small group departure
Both of these answer questions organizers usually settle with a guess: what this departure actually pays you, and how many hours of roster admin it quietly costs.
Comparisons
RoamRoster compared with the tools group trip organizers actually use
Almost every organizer running small women's departures ends up choosing between a broad travel payments platform, a customizable trip portal and the spreadsheet she already has open.
Main guide
Why do my trips sell out but still barely break even by the final payment date?
It settles what a small group departure actually earns once land costs, fixed outlays, single supplements, card fees and your own unpaid hours are all counted.
Magazine
The Roster
Reporting on the business of small group travel for women: pricing, licensing, rooming, risk and the work of running a departure.
About
Who writes all of this
The author page covers who writes RoamRoster and The Roster, the background in running small group departures that sits behind it, and how the pricing, licensing and rooming coverage is reported.
Take the material, then look at the roster
Every calculator, comparison and checklist on this page is free to use with no account, whether you run one departure a year or six. When you want the chasing, the pairing and the insurance certificates handled rather than merely documented, book a demo and we will set up your next trip while you watch. Bring the dates, the destination and the roster you expect to fill.